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Manage Billing

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    Manage and audit billing information for your organization and clusters.

    Accessing Billing Information in the Couchbase Capella UI

    An organization’s billing information can be viewed and managed from the Billing tab in the main navigation. Billing information can be viewed and managed by any user with Organization Owner role.

    The 'Billing' tab showing the 'Overview' sub-tab selected.

    Billing information and controls are organized into the following tabs:

    Overview

    If an Activation ID has yet to be added for your organization, the Overview tab displays the Couchbase Capella Activation ID section, along with buttons for requesting an Activation ID and adding an Activation ID that has already been sent to you by Couchbase Sales.

    Once an Activation ID has been added to your organization, the following sections are displayed.

    The Billing 'Overview' tab.
    Summary

    This section contains a Recent Usage graph that displays the total number of credits and clusters that were used by your organization in recent usage periods. (Cluster usage is the total number of unique clusters across the organization that were ever in a billable state during the usage period.)

    Two stats boxes are also shown, Previous Period Usage and Current Period Usage, which respectively display the total number of credits used in the previous usage period and the total number of credits used so far in the current usage period.

    In addition, the current Activation ID is shown in the upper-right.

    Couchbase Capella Credits

    If your organization is paying up-front for Couchbase Capella Credits, or is on a Free Trial, this section will display information about your organization’s credit purchases, as well as the remaining balance of available credits.

    If your organization is paying on-demand for Couchbase Capella Credits, then this section will simply display information about requesting a change to the up-front payment plan.

    Projects

    The Projects tab displays a list of all the projects in the organization.

    The Billing 'Projects' tab.

    Each project is represented by a row that contains the following summarized details:

    Name

    The name of the project.

    Clusters

    The number of clusters in the project.

    Support Plan

    The Support Plan(s) of the clusters in the project.

    A Trash icon is displayed at the end of each row, which can be used to delete the project.

    Clicking on a project row opens that project’s billing fly-out menu.

    The project’s billing fly-out menu.

    From this menu you can do the following:

    Usage

    The Usage tab displays a list of all the monthly usage periods that have occurred since adding an Activation ID.

    The Billing 'Usage' tab.

    Each usage period is represented by a row that contains the following summarized details:

    Usage Period

    The range of dates that encompass the usage period.

    Projects

    The total number of projects that contained at least one billable cluster during the usage period.

    Clusters

    The total number of unique clusters across the organization that were ever in a billable state during the usage period.

    Credits Used

    The total number of credits used across all clusters during the usage period.

    Clicking on a usage period row opens the Usage Summary fly-out menu for that usage period.

    Activate a Free Trial

    If you have already signed up for a Couchbase Capella account and created an organization, refer to Add an Activation ID for instructions on adding or requesting a Trial Activation ID for your organization.

    If you already have a Trial Activation ID, but have not yet signed up for a Couchbase Capella account and created an organization, follow the Getting Started instructions from the beginning.

    Upgrade a Free Trial to a Paid Plan

    A Free Trial comes with a limited number of Couchbase Capella Credits that can be spent on clusters. Once all of the Couchbase Capella Credits from a Trial Activation ID have been exhausted — or when any remaining credits expire (whichever happens first) — all clusters currently on the Free Trial Support Plan will automatically be suspended. When a cluster is suspended, you will no longer be able to read or write data on it. You have the option of deleting suspended clusters, or re-enabling them by activating a Paid Activation ID.

    Suspended clusters will continue to accrue infrastructure cost with your connected cloud provider.

    To upgrade from a Free Trial to a Paid Plan, you will need to request a Paid Activation ID from Couchbase Sales. You can use a Paid Activation ID to upgrade to a Paid Plan before or after the Free Trial ends — just remember that any running clusters will automatically be suspended when the Free Trial period ends.

    1. (Optional) Request a Paid Activation ID.

      Go to the Billing tab in the main navigation. Under the Overview tab, click Contact Couchbase. A pre-populated fly-out menu will open, allowing you to request an Activation ID directly via Support ticket.

    2. Replace your Activation ID.

      You will need to replace your Trial Activation ID with the Paid Activation ID that you received from Couchbase Sales.

      1. If your Trial Activation ID has already expired, you can start by clicking the Upgrade Now link in the trial expiration notification that appears at the top of every screen in Couchbase Capella UI.

        If you’re upgrading, and the Free Trial period has not yet ended, go to the Billing tab in the main navigation, and under the Overview tab, click Upgrade Now.

        Both of these options open the Replace Activation ID fly-out menu.

      2. In the Replace Activation ID fly-out menu, you will see your Trial Activation ID, along with a field to enter your Paid Activation ID. Enter your Paid Activation ID in this field, and click Replace.

      At this point, your organization has been successfully upgraded to a Paid Plan.

    3. If you had any clusters deployed when you upgraded, the Trial Cluster(s) fly-out will open, prompting you to determine what to do with any remaining clusters.

      Any clusters that were created during the Free Trial will still be on a Free Trial Support Plan, and thus will continue to be in a suspended state until you either delete them or upgrade them to a Paid Support Plan.

      In the Trial Cluster(s) fly-out, you will see a list of all clusters that remain on a Free Trial Support Plan.

      1. For the clusters that you wish to delete, click the Trash icon next to each one to mark them for deletion.

      2. For the clusters that you wish to upgrade to a Paid Support Plan, use the Plan and Support Time Zone drop-down menus next to each cluster to select the desired Paid Support Plan and Support Time Zone, respectively.

      3. (Optional) Use the Support Plan (Apply to All Clusters) drop-down menu to apply the same Paid Support Plan to all clusters that haven’t been marked for deletion.

      4. (Optional) Use the Support Time Zone (Apply to All Clusters) drop-down menu to apply the same Support Time Zone to all clusters that haven’t been marked for deletion.

      You can click Cancel at any time and the configuration will be saved. This can be helpful if you need to take time and check with any stakeholders to determine what to do with a particular trial cluster.

      Once you’re satisfied with how each cluster is configured, click Save Configuration. Any clusters that were marked for deletion will begin to be deleted. Any clusters that were upgraded to a Paid Support Plan will no longer be in a suspended state and will begin consuming Couchbase Capella Credits.

    End a Free Trial Without Upgrading

    If at the end of your Free Trial you choose not to upgrade to a Paid Plan, and your Capella Cluster is deployed in your own Public Cloud account, then it’s important that you make sure to delete all remaining clusters and delete all connected clouds.

    Suspended clusters and connected clouds will continue to accrue infrastructure cost with your connected cloud provider, so it’s important that you delete them at the end of your Free Trial to avoid undesired charges to your cloud provider account.

    You should never directly delete cluster resources and connected cloud resources using your cloud provider console. You should only ever delete clusters and connected clouds using the Couchbase Capella UI. This ensures that all resources are properly removed from your cloud provider account. Manually deleting resources from your cloud provider account is highly discouraged.

    Add an Activation ID

    You must add an Activation ID to your organization in order to start using Couchbase Capella Credits for Paid or Free Trial (in Own Cloud Account) clusters.

    If you already have a Trial Activation ID, but have not yet signed up for a Couchbase Capella account and created an organization, you should follow the Getting Started instructions instead of this procedure.

    1. Go to the Billing tab in the main navigation.

      The Overview tab is selected. If no Activation ID has previously been entered, you have the option to request an Activation ID or add an Activation ID that has been sent to you by Couchbase Sales.

    2. (Optional) Request an Activation ID.

      If you don’t have an Activation ID, you can click Contact Couchbase to request one. A pre-populated fly-out menu will open, allowing you to request an Activation ID directly via Support ticket.

    3. When you have your Activation ID ready, click Add Activation ID.

      Enter your Activation ID in the fly-out menu and click Activate.

    After adding your Activation ID, the Overview tab will update according to the payment plan associated with your Activation ID.

    If you haven’t connected a cloud or deployed a cluster yet, you can do so by referring to Deploy Your First Cluster.

    Modify a Cluster’s Support Plan

    You can change the Support Plan of cluster to change its level of support.

    1. Go to the Billing tab in the main navigation.

    2. Click the Projects sub-tab.

    3. In the list of projects, find and click on the project that contains the cluster whose Support Plan you wish to change.

      This opens the project’s billing fly-out menu.

    4. Find the cluster whose Support Plan you wish to change, and in the Plan column, use the drop-down menu to select one of the available Support Plans for that cluster.

      The per-hour cost of each Support Plan is listed in the drop-down menu.

    5. To confirm the changes, select the checkbox labeled All plan changes will immediately take effect on the next clock hour and then click Submit.

    Any modification to the Support Plan will take effect on the next clock hour.

    Modify a Cluster’s Support Time Zone

    You can change the Support Time Zone of a cluster.

    1. Go to the Billing tab in the main navigation.

    2. Click the Projects sub-tab.

    3. In the list of projects, find and click on the project that contains the cluster whose Support Time Zone you wish to change.

      This opens the project’s billing fly-out menu.

    4. Find the cluster whose Support Time Zone you wish to change, and in the Support Timezone column, use the drop-down menu to select one of the available Support Time Zones for that cluster.

    5. (Optional) Alternatively, you can use the Support Time Zone (Apply to All Clusters) drop-down menu below the list of clusters to apply a single Support Time Zone to all of the clusters in the project.

    6. To confirm the changes, select the checkbox labeled All plan changes will immediately take effect on the next clock hour and then click Submit.

    Any modification to the Support Time Zone will take effect on the next clock hour.

    View Usage Summaries

    Each monthly usage period has a corresponding Usage Summary. The current and previous usage periods can be viewed under the Usage tab.

    In the Usage Periods section, clicking on a usage period row opens the Usage Summary fly-out menu for that usage period.

    The 'Usage Summary' fly-out menu.

    Understanding the Usage Summary

    The top section of the Usage Summary fly-out menu displays cumulative information about the credits used during the usage period.

    The top section of the 'Usage Summary' fly-out menu.
    Pre-Paid Credits Used

    The number of pre-paid Couchbase Capella Credits used during the usage period.

    Only applies to organizations that pay up-front for Couchbase Capella Credits.

    On-Demand Credits Used

    The number of pre-paid Couchbase Capella Credits used during the usage period.

    Applies to organizations that pay on-demand for Couchbase Capella Credits. Can also apply to organizations that pay up-front but have run out of pre-paid credits and have fallen back to paying on-demand.

    Total Credits Used

    The sum of Pre-Paid Credits Used and On-Demand Credits Used. This value represents the sum total of all Couchbase Capella Credits used across the entire organization.

    Starting Credit Balance

    The balance of pre-paid Couchbase Capella Credits available at the beginning of the usage period.

    Only applies to organizations that pay up-front for Couchbase Capella Credits.

    Ending Credit Balance

    The balance of pre-paid Couchbase Capella Credits available at the end of the usage period.

    Only applies to organizations that pay up-front for Couchbase Capella Credits.

    Project Summary

    The Project Summary section of the Usage Summary fly-out menu displays a report of all usage, broken down by project and cluster. Projects are expanded to show all of the billable clusters that they contain.

    The 'Project Summary' section of the 'Usage Summary' fly-out menu.

    Each project and cluster is listed with the following values:

    Server Hours

    The number of clock hours in which clusters ran.

    Credits Used

    The number of credits used by a cluster or project. For a cluster, this value is derived from multiplying the number of Server Hours by the cluster’s individual rate.

    Note that the values for a project are the sum of the values of each cluster contained within the project.

    At the bottom of the Project Summary section, totals are provided for Credits Used and Server Hours across the organization.

    Instance Summary

    The Instance Summary section of the Usage Summary fly-out menu displays a report of all usage, broken down by cloud provider and instance type. Capella providers (if you use more than one), are expanded to show all of the instance types that were used by billable clusters during the usage period.

    The 'Instance Summary' section of the 'Usage Summary' fly-out menu.

    Each cloud provider and instance type is listed with the following values:

    Server Hours

    The total number of clock hours used by the instance type across the organization.

    Credits Used

    The total amount of credits used by the instance type across the organization.

    At the bottom of the Instance Summary section, totals are provided for Server Hours and Credits Used across all connected cloud providers used by the organization.

    Daily Summary

    The Daily Summary section of the Usage Summary fly-out menu displays a report of all usage usage, broken down by each day in the usage period. Each day can be expanded to show all of the instance types that were used by billable clusters during those days.

    The 'Daily Summary' section of the 'Usage Summary' fly-out menu.

    Each day and instance type is listed with the following values:

    Server Hours

    The total number of clock hours used by the instance type across the organization.

    Credits Used

    The total amount of credits used by the instance type across the organization.

    At the bottom of the Daily Summary section, totals are provided for Server Hours and Credits Used across the organization.

    Modify Your Billing Contact Information

    Your billing contact information is different than your organization owner information. Invoices and other billing-related communications are sent to the billing contact information associated with your organization. To modify your billing contact information, contact Couchbase Sales.