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Manage Organization Users

  • Capella Operational
    Invite users to an organization and manage their roles within the organization.

    Prerequisites

    You must have the Organization Owner role to:

    • Add users to your organization.

    • Change a user’s organization role.

    • Remove someone other than yourself from an organization.

    • Remove 1 or more SSO users from an organization through the realm in the Capella UI or through your identity provider.

    An organization must have at least 1 user with the Organization Owner role at all times. If you’re the only Organization Owner user, you cannot edit your own role until you grant the Organization Owner role to at least 1 other user.

    View Organization Users in the Capella UI

    To view your organization’s users:

    1. In the navigation breadcrumbs in the Capella UI, click your organization’s name.

    2. Go to People.

      Capella shows a summary of all users who are part of the organization.

    3. To find a specific user, do 1 of the following:

      • Use the search bar to find the user by Name or Email.

      • Use the default filters to narrow the list of users by:

        • Email Status (Verified or Pending)

        • MFA Status (Enabled or Disabled)

        • Roles

        • Teams

    Users Summary

    The People tab shows a summary of all users that are part of the organization. This includes the following information about each user:

    Field Description

    Name

    The name and email address of the user. Data in this column is in ascending alphabetical order by default. Click the header to change this to descending alphabetical order.

    Email Status

    The invitation status of the user.

    • Verified: The invitee has accepted the invitation.

    • Pending: The invitee has not yet accepted the invitation.

    Roles

    The organization roles assigned to the account:

    Add/Invite Users to an Organization

    Social Sign In and Single Sign-On (SSO)

    People you invite to an organization can sign in using third-party accounts such as Google or GitHub if they’re associated with the same email address used for Capella.

    When using SSO with your organization, make sure only authorized SSO users can access your organization by only inviting Organization Owners. Configure all other users using your SSO provider.

    Users with SSO do not need an invitation and can sign in using the organization’s realm name.

    For more information, see Sign in to Capella with SSO.

    To add users to an organization:

    1. In the navigation breadcrumbs in the Capella UI, click your organization name.

    2. Go to People.

    3. Click Invite People.

    4. Enter the user’s email address, where they will receive an invitation to log into Capella.

    5. Select 1 or more organization roles for the user.

    6. Click Invite.

    After you add a user, Capella sends an email to invite them to join the organization. An invited user is shown in the People tab with a status of Pending until they accept their invitation. Once they accept the invitation, their status shows Verified.

    A pending user cannot access anything in the organization until they accept the invitation and configure their account.

    Invitations expire after 24 hours.

    Resend or Cancel a User’s Invitation

    If a user did not receive their invitation before it expired, you have the option to resend the invitation.

    To resend or cancel a user’s invitation:

    1. In the navigation breadcrumbs in the Capella UI, click your organization name.

    2. Go to People.

    3. Click the name of the user you want to re-invite or cancel their invitation, and do 1 of the following:

      • To resend the invite, click Resend Invite.

      • To cancel the invite, click Remove User.

        1. Confirm that you want to remove the user and click Remove.

    Change a User’s Organization Role

    If you remove the Organization Owner role from a user, they also lose the Project Owner role for all projects in their organization. They keep their other project roles.

    To change a user’s organization role:

    1. In the navigation breadcrumbs in the Capella UI, click your organization name.

    2. Go to People.

    3. Click the name of the user whose role you want to change.

    4. Under Organizational Roles, click Edit Organizational Roles.

    5. From the list of organization roles, select the roles that you want to add to the current user. Deselect the roles you want to remove.

    6. Click Save.

    Remove a User (or Yourself) from an Organization

    To remove SSO users, see Remove SSO Users.

    Removing a user from an organization removes all organization roles assigned to this user and removes their access to all projects contained in that organization.

    To remove yourself or another non-SSO user from an organization:

    1. In the navigation breadcrumbs in the Capella UI, click your organization name.

    2. Go to People.

    3. Click the name of the user you want to remove from the organization.

      This can be yourself if you’re removing yourself from the organization.

    4. Under Remove User, click Remove User.

    5. Confirm you want to remove this user and click Remove.

    Remove SSO Users

    As well as removing SSO users from Capella using your identity provider, Organization Owners can also remove them using the Capella UI. To remove SSO users from Capella using the Capella UI:

    1. In the navigation breadcrumbs in the Capella UI, click your organization name.

    2. Go to Settings  SSO.

    3. In the listing for your realm, click More Options (⋮)  Manage SSO Users.

    4. Select 1 or more users to remove.

    5. Click Delete.

    6. Confirm your user selection for removal and click Delete User(s).

    See Also